Thursday, October 25, 2012
Job Description
| Process Associate - Accounts Payable - IND000Z1 India Job purpose
Accounts Payable Core function is divided into following major activities.
- Voucher processing: The Accounts payable Department's philosophy
- is to review submitted invoices reasonably and consistently for both adherence
- to the US Firm policy and compliance with IRS regulations. The invoices are
- received for processing via a workflow tool called AP request. The invoices
- are submitted by the requestors in the field offices in US and are approved
- by the financial approvers in the system. Once approved, the invoices comes to
- AP for processing through the workflow. AP determines if the invoice is ok to
- be processed, checks if the vendor is set up in the system and process them for payment.
- The invoices are reviewed for accuracy.
- Vendor processing: Once the voucher processor determines that the vendor is not
- available in the system, the invoice is moved to vendor queue. The vendor team queries
- in the system if it is already set up. If not available in the system, performs vendor
- validations, complies with statutory requirement and sets up the vendor in the system or
- perform vendor maintenance like address changes, bank details updates etc.
- Global Settlements: These are member firm invoices who participate in Global settlements
- process. These invoices are processed and paid once in a month as per the GSG calendar.
- Every month all the participating countries exchanges spreadsheets of their receivables
- and payables and pays invoices accordingly
- AP Mailbox: The AP Department mailbox is used primarily for Compliance correspondence.
- These transactions and requests are monitored to ensure work is handled efficiently and
- effectively during employee absences, changes in work assignments and changes in personnel.
- Case Resolution: Customers contact the GSS Customer Support with a variety of issues
- and requests. For issues and concerns regarding Accounts payable that require additional
- research, Customer Support will assign cases to AP team using the Remedy software.
- The AP team should action the cases assigned as appropriate.
Your client responsibilities
Processing / review of invoices
- Focus on SLA of processing.
- Meet or even exceed the expectations of the management.
- (As per Goal sheets and Job description)
- Be able to follow instructions from supervisors.
- Workload sharing among team members
- Be able to fit into the culture and adhere to the values of the firm
- Adhere to the efficiency, quality and business conduct parameters
Your people responsibilities
As a team member you,
- Should be a team player
- Focus on getting the tasks completed
- Should possess good audit review skills
Technical skills requirements
- 0 to 18 months of transaction processing experience in Finance & Accounts
- B.Com / MBA Finance
Additional skills requirements
- Willingness to learn
- Good numeric ability
- Good typing or keyboard skills
- Good analytical skills
- Attention to detail
- Pro-activeness
- Team player
- Time management
- Basic MS office knowledge
- Knowledge on expense processing / Audit and review background preferred
- Work co-ordination skills
- Email writing skills
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Posted in:
Freshers
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